Theatre paperwork templates

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TheaterForms Play Submission Review is an exclusive service to make it easier for your theater to solicit, review, and select unpublished plays to create great original theater productions. It was designed for, and is ideal for, one act play festivals, but could be useful for longer works like children's productions or even full length plays.

You create guidelines for submissions and reviewing and recruit a team of reviewers, and we'll manage the whole process. Theater Classifieds Sign in Sign in Register. Welcome to TheaterForms. Log In to your account. Not a member? Nobody ever said they couldn't read it, even on some crazy, crazy days. And most important -- not a single actor ever missed a call because they mis-read the schedule , which is something I don't think I have ever experienced with any other format.

The reason some rooms are listed in red is because the database knows what the "default" room for the show is -- in this case Rehearsal Room 2 at the Guthrie -- and will mark any other locations in red to catch the actors' attention that they're not going to the usual place. It was apparently effective: everybody always seemed to know where they were going.

So in short, I didn't think this format would work out very well, but I was building the database a few days ahead of when I needed each part to be functional, and this was the best I could come up with for the schedule by first rehearsal.

I can't explain why it works, but it does. The moment she presented her first draft of a prop list in this format, I declared that I was stealing it. It has a very simple but easy-to-read layout, with just the right amount of color to focus your attention on the important parts without being distracting. This is a slightly simplified version of the one we used, as you can customize it to whatever other areas of the theatre you may need to set props.

I have added one touch of my own, a master prop list on the first page, so you can track the design notes and acquisition of props, and then add them to the preset list once you know where they need to go, all in one document. The template I'm about to share is designed for the Avery business card paper that has ten cards per sheet.

Even with this information, there are so many different ways you can buy the wrong paper, it's mind-boggling I screwed it up again this year. Most of the ways you can fail involve printing on the back. Now if you don't want to print on the back, your choices are much easier, but it's a nice place to put some extra information -- I like to use it for the company's unemployment ID number, and the worker's comp policy number. So first you need to buy the kind of paper that can be printed on both sides.

However, what I learned this week is that it's not enough to buy the two-sided paper. You also have to be careful if you use an inkjet that you find paper specifically designed for inkjets. What I bought was not particularly emblazoned with anything saying otherwise, except in the corner where there was a little rainbow thing that said, "Now optimized for color laser printers!

I guess part of "optimizing" it for laser printing is that they use the same coating on the back that they use on the single-sided paper, which inkjet ink comes right off of. So watch out for what you buy, and be aware that your local office-supply store may not carry all the various types to do a direct comparison.

OK, now that you hopefully have the right paper, here's the template, in Word format. It's based on my wallet cards for the Acting Company tour. I have left the logo, colors and addresses in so you can see how I had it laid out. Feel free to change it, unless of course you are working for The Acting Company, in which case, most of your work is done!

Once I have gotten the first card layout the way I like it, then I group all the elements and copy and paste them into each of the ten cells. It can sometimes be a little tricky because Word doesn't like playing with tables very much, from my experience. It's always a good idea to print on plain paper first so you can make sure everything looks good, and hold it up to your card paper so you can make sure the edges line up properly.

You will probably also want to think about designing the cards in such a way that they won't look wrong if the printing is a few millimeters off. Download in. When rehearsing a musical, unless there's really not much movement or dance, it's usually required to have the edge of the stage marked with numbers in two-foot increments to facilitate choreography and spacing.

If you're going to be really fancy you can use pre-made sturdy numbers that you would find in a hardware store. If you don't need something so permanent, or for a rehearsal room where you need to be able to remove the numbers cleanly maybe even every day , printing your own is much cheaper and easier.

It's also an excellent solution for moments of "oh crap we have to move studios for the next 4 hours and don't have numbers! I have a PDF with a full set of numbers that goes up to Here it is , if you'd like to use it. It also has guide lines for where to cut the numbers apart, and the centerlines of the numbers. When you're really, seriously, doing a dance show, sometimes you need an additional number line upstage.

Hiding it is a lot more difficult because if you've got a balcony the audience is probably going to be looking at it all night. When I did White Christmas the stickers we were given weren't discrete or attractive enough even for downstage. We decided to customize my standard number line which is big and ugly for rehearsal purposes for a gray-on-black version with just the right amount of visibility. Originally we made two sets, with the upstage numbers even darker, but it didn't pass the "hey can you guys see this?

You're going to need a lot of ink for this, so make sure they're taped down well. Also your upstage line is probably going to get danced all over, so for everyone's sake, make sure it's nice and smooth! Download: Grey-on-Black Dance Numbers. When working under an Actors' Equity contract, one of the first things to happen in the rehearsal period is the Equity meeting. Here votes are taken on a number of subjects, such as the length of the lunch break, and a number of other rules mostly pertaining to how the rehearsal hours are used.

Add information about the actors, the plot and important details such as date and address. You can add it all in this free theater program template. View more. If you want to learn more about the cookies we're using, make sure to check our Cookie policy Essentials.

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